Privacy Policy

Last updated: September 14, 2020

This Privacy Policy describes how Speaker Dynamics (also referred to as “the agency”, “we“, “us” or “our“) processes Personal Information when we provide services to clients, manage our business and other relationships or when you use our website, newsletters or otherwise communicate with us (collectively, the “Services“). We are committed to ensuring the privacy and integrity of the Personal Information you share with us or we otherwise collect as we provide these Services.

Throughout this Privacy Policy, “Personal Information” means any information relating to an identified or identifiable individual.

1. Information We Collect

In most cases, we collect Personal Information directly from you. However, we may also obtain Personal Information when you interact with our Services.

If you do not provide Personal Information when requested, you may not be able to benefit from the Services if that information is necessary to provide such Services.

Below is a description of the different types of Personal Information we process and the sources from which we obtain them:

• Clients. If you are a client of our agency, we collect your name, contact details, payment information and any other information you provide to us when filling out our introductory questionnaire (“Learn More” on our website) and when providing services to you. The type of information we collect from our clients varies depending on the matter and may include information about our clients’ employees or students (e.g., name, contact details), communications with our clients, and any other information that may be provided by our clients.

• Downloading content. If you elect to download content from our website, we will ask you to provide your first and last name, phone number and email address.

• Newsletters. If you sign up to receive our newsletter(s), we will ask you to provide your first and last name, phone number and email address.

• Communications. If you choose to contact us for any purpose, we will collect your contact details, your name, and the content, date and time of your message, as well as our reply and any follow up action we take in relation to your inquiry.

• Other sources. We may receive information about you from social media platforms when you interact with us on those platforms or access our social media content. The information we may receive is governed by the privacy settings, policies, and/or procedures of the relevant social media platform, and we encourage you to review them.

2. Cookies and Similar Technologies

Through the use of cookies and similar technologies, we may collect your device IP address, unique device ID, hardware and software type, Internet service provider, serving domain, geographical area, location data, browser type and settings data (such as screen resolution, color depth, time zone settings, browser extension and plugins) operating system, referring URLs, search history, information on actions taken or interaction with our digital assets (e.g., page views) and dates and times of actions. For example, we use Google Analytics to collect information about how you use our Services. We use this information to create reports and improve our Services. The cookies help us understand the number of visitors to our website and where visitors come from. To learn more about how Google uses data when you use our Services, visit https://policies.google.com/technologies/partner-sites. To opt-out from these cookies across all websites, visit http://tools.google.com/dlpage/gaoptout.

Most web browsers allow you to manage cookies through the browser settings. Be aware that, if you opt out from and do not agree to certain cookies, your experience on our Services may be diminished and some features may not work as intended depending on the cookie. To find out more about cookies, you can visit www.aboutcookies.org or www.allaboutcookies.org.

3. Use of Personal Information

We may use your Personal Information for the follow purposes:

• To provide services to our clients

• For marketing purposes, including to send client alerts, newsletters and other communications to our clients and business contacts. We may also use your Personal Information to assess the effectiveness of our communications.

• To manage our business relationships with clients, including processing invoices and sending service-related communications.

• For scheduling purposes, including to arrange for a personal meeting.

• To communicate with you, and respond to your inquiries.

• For other business purposes, such as to provide, operate and improve our products and services, perform data analyses, detect, prevent, and respond to actual or potential fraud, illegal activities, or intellectual property infringement, defend our legal rights, and comply with our legal obligations and internal policies.

4. Disclosure of Personal Information

We may disclose Personal Information about you as described below:

• With third party contractors engaged by Speaker Dynamics in the course of business (e.g., accountants, insurance companies, banks, auditors, etc.)

• If you give us your permission (advisors, consultants, etc. engaged by Speaker Dynamics.)

• In case of merger, sale, or other asset transfers. If we are involved in a merger, acquisition, financing, due diligence, reorganization, bankruptcy or liquidation where the business will not continue as a going concern, receivership, sale of Speaker Dynamics assets, or transition of our products or services to another agency, then your Personal Information may be transferred as part of such a transaction as permitted by law and/or contract.

5. Your Rights and Choices

Depending on applicable law, you may have some rights and choices with respect to your Personal Information. Those rights may be limited by local law requirements. You may exercise these rights by contacting us as specified below.

• Events. To update or correct the information you provide for an event sponsored by us, you may contact the event coordinator via email or telephone.

• Marketing. We allow you to opt out of future communications at any time by following the opt-out instructions contained in such communications.

• California Privacy Rights. If you are a Consumer receiving products or services for which we are a Business, as those terms and any other capitalized terms in this section are defined under the California Consumer Privacy Act of 2018 (California Civil Code §§ 1798.100 to 1798.199) and its implementing regulations, as amended or superseded from time to time (the “CCPA”), and is effective upon the date that the CCPA enters into operation, California law may permit you to request information regarding the:

• Categories of Personal Information (as defined by applicable California law) Collected, Sold or Disclosed by us;

• Purposes for which categories of Personal Information Collected by us are used;

• Sources of information from which we Collect Personal Information; and

• Specific pieces of Personal Information we have Collected about you.

In addition, if you are a Consumer you may:

• Opt-out of the Sale or Disclosure of your Personal Information, in some circumstances;

• Opt-out of receiving marketing communications from us; however, you may still receive administrative communications regarding the Services; and

• Request deletion of your Personal Information by us and our Service Providers, in some circumstances.

The CCPA also provides Consumers with the right not to receive discriminatory treatment by a Business for the exercise of these rights regarding Personal Information. You can make requests related to your California privacy rights emailing Karin@SpeakerDynamics.com.

• Children’s Information. We do not knowingly collect or store personally identifiable information about children under the age of 16, unless permitted by law.  If we learn that we have collected personally identifiable information from a child under age 16, we will delete that information from our database.

6. Links to Other Websites

This website may link to websites maintained by outside organizations, including third-party social networks (such as Twitter and LinkedIn) and our clients. Please be aware that these third-party websites are governed by their own privacy policies. Our firm is not responsible for the content or policies maintained by these websites. Please familiarize yourself with the privacy policy of any third-party website you visit, as it will govern any information you submit through that website.

7. Security

We maintain administrative, technical and physical safeguards that are intended to appropriately protect Personal Information against accidental or unlawful destruction, accidental loss, unauthorized alteration, unauthorized disclosure or access, misuse, and any other unlawful form of processing of the Personal Information in our possession. However, because no information system can be 100% secure, we cannot guarantee the absolute security of your information.

8. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes for which it was collected and processed, including for the purposes of satisfying any legal, regulatory, accounting or reporting requirements. To determine the appropriate retention period for your personal data, we will consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process it and whether we can achieve those purposes through other means, and the applicable legal requirements. In some circumstances we may anonymize your personal data so that it can no longer be associated with you, in which case it is no longer personal data. Upon expiration of the applicable retention period we will securely destroy your personal data in accordance with applicable laws and regulations.

9. Changes to This Policy

We may make changes to this Privacy Policy. The “Last updated” date at the top of this page indicates when this Privacy Policy was last revised. If we make material changes, we may notify you via a notice posted on our website or other method. We encourage you to read this Privacy Policy periodically to stay up-to-date about our privacy practices.

10. Contact Us

If you have any questions about this Privacy Policy, you may contact us at:
Karin@SpeakerDynamics.com.